Weddings at Hurley House
Frequently Asked Questions
Our aim at Hurley House is to make your wedding day as special and memorable as you want it to be. Our team will be with you every step of the way, making sure all is carefully planned and every detail catered for.
In the meantime, here is some information which we thought could be useful. Remember, you can contact our team at any time, with any question you may have.
1 - Venue
EXCLUSIVE USE OF HURLEY HOUSE HOTEL
- Restaurant, Bar & Terraces from 11:00 to 11:00 next day
- Garden Pavilion from 10:00 to 23:00
- 10 en-suite bedrooms (20 guests) from 16:00 to 11:00 the next day
GARDEN PAVILION AND BEDROOMS (All Day Hire)
- Room Hire from 10:00 to 23:00
- 9 en-suite bedrooms (18 guests) from 16:00 to 11:00 the next day
PRIVATE FUNCTION ROOM
- Available for smaller weddings of up to 24 guests
- Speak to the Events team regarding hire timings and charges.
The main terrace area can be hired in addition to the Garden Pavilion subject to availability and weather permitting. Additional charges will apply.
If you hire the entire venue on exclusive basis, then the venue is all yours, your family and guests; no one else.
If you hire the Garden Pavilion and Bedrooms, then we may have diners in our restaurant or an event taking place in our private function room at the same time. However, guests will be fully segregated and access to each area will be controlled.
The maximum capacity within Hurley House is as follows:
- Restaurant – Reception: 70
- Restaurant – Ceremony: 50 (seated)
- Garden Pavilion – Ceremony: 160 (seated)
- Garden Pavilion – Reception: 250
- Private Function Room – 24 (seated)
Our team will work with you and advise on the best guest combination and event timeline.
The hire price includes:
- Exclusive use of the areas during the times listed, depending on the selected hire package
- All staff
- Sound, lighting and AV equipment
- Valet Parking
Registrar fees and charges are not included.
Food and Drinks packages are quoted for separately, with an indicative price per head.
Any additional wedding suppliers such as florists, photographers, venue theming, entertainment, sound engineer and the like will also be charged separately.
Yes, with all day hire which is 10:00 to 23:00.
2 - Viewing and Visits
Of course, you may. In fact, we highly recommend it and, excluding in very specific circumstances, we will not send you an official quotation until you have visited the venue. Our experienced team will show you around the house, Pavilion and terraces, will discuss your requirements with you and make recommendations based on your vision. They will also provide you with useful information and advise on the next steps.
Please call the team on 01628 568 500 or email them at events@hurleyhouse.co.uk for an appointment.
You can come back as many times as you wish, by prior arrangement with the team.
3 - Booking
After you have visited us for a viewing and met the team, we will send you a quotation confirming availability of the selected date, the venue hire charges and prices of our starter catering and drinks packages. At this point, we will hold your provisional booking for up to 14 days. Please note that in certain circumstances and depending on the proposed date, this period may be reduced to seven days or less. Our team will advise you, should this be the case.
You will need to sign the contract and pay a non-refundable deposit of £3,500.
Further payments will be required at set intervals prior to your wedding day and will depend on the final guest numbers and the food and drinks options selected.
Our team will recommend preferred suppliers such as photographer, florist, entertainment and/or theming specialists, etc. and work with you to plan your special day.
4 - Civil Ceremony
We are licensed to hold civil ceremonies in the Garden Pavilion, our Private Function Room and in the Restaurant. If you choose to hire the entire venue exclusively, you may decide whether to have the ceremony in the Restaurant or Garden Pavilion depending on final numbers. The area selected will be set up specifically for the ceremony.
If you have opted for Day Hire of the Garden Pavilion, then the ceremony will be held in the Garden Pavilion. The area will then be turned around to host your Wedding Breakfast and/or Reception.
You will need to do that directly and we suggest you do it as early as possible. You can find useful information on The Royal Borough of Windsor & Maidenhead website, at the following link: https://www.rbwm.gov.uk/community-and-living/births-deaths-and-ceremonies/registrars/weddings-getting-married-forming-civil-partnership
Hurley House will not charge you any fees for the civil ceremony.
The current Registrar fees can be found at the following link: https://www.rbwm.gov.uk/community-and-living/births-deaths-and-ceremonies/registrars/ceremony-costs
5 - Food and Drink
Hurley House has partnered with four award-winning caterers renowned for their professionalism, superior quality and high standards and will accommodate most religious dietary requirements.
We do allow couples to use their own caterers. However, your catering supplier will need to submit documentation for our approval, including their insurance, Health & Safety and other regulatory compliances.
There will be an additional charge of £12 + VAT per person applied, if you decide to use your own caterer.
This can be arranged directly with your chosen catering supplier.
Yes, a children’s menu is available upon request, and can be discussed with your chosen caterer.
You are more than welcome to customise your menu, and we do encourage it; after all, it is your special day. Our catering partners will work with you to create a bespoke menu and cater for all your and your guests’ dietary requirements.
Our events team will provide you with deadlines which will cover all aspects of your wedding day, from staffing, waiting team, kitchen team and placing orders with the catering suppliers.
All beverages must be purchased from Hurley House.
Drinks packages start from £42 + VAT per person.
If special wines are required for the function, these will be sourced by the hotel.
Our normal licence operates until 23:00. It is however possible to apply for an extension until midnight. Please discuss with the team.
6 - Entertainment
We strongly recommend that your selected band/DJ visits the venue ahead of time and agree the setup with our technical team. Our Sound Engineer will be required for any live or DJ music and charges can be discussed with the team.
The Band/DJ should be advised that music should finish by 23:00.
It is possible to apply for an extension to the licence. Additional charges will apply.
7 - Bedrooms
Check-in is from 16:00. Guests arriving before this time may leave their bags with us and they will be taken to the rooms once they are ready.
It may be possible to arrange an early check-in if you would like to get ready in your room before the wedding. However, we cannot guarantee this so please do speak to a member of the team and they will do their best to accommodate your request.
Continental breakfast is included for overnight guests and will be served between 07:00 and 10:00. A cooked breakfast can be provided at an additional charge.
8 - Miscellaneous
Our preferred suppliers are highly recommended because of their professionalism, reliability, detailed knowledge of what works well at Hurley House and consistent positive feedback.
If you opt for any supplier not on our preferred list, you will need to provide a list of these suppliers to our team, as early as possible.
If you hire the entire venue on an exclusive basis, then the access to the Main House is from 11:00 and the Garden Pavilion from 10:00.
If you hire the Garden Pavilion and Bedrooms, then access to the Pavilion is from 10:00.
If you hire the Private Function Room, access is from 09:00 for Day Hire and 18:00 for Evening Hire.
However, we like to be flexible, and access may be granted earlier, subject to availability.
We do allow confetti inside the Garden Pavilion and on the Terraces. However, it must be bio-degradable (e.g. dried flower petals).
We do not allow confetti inside the Main House.
We do not allow the throwing of rice anywhere in the venue.
Fireworks are unfortunately not allowed.
Hurley House has a 65-bay car park, including four electric charging stations, all for your and your guests’ use on the day.
Valet Parking is available during the event, with our compliments.
Yes, our business fully complies with all the necessary insurance, Health & Safety regulations and food hygiene standards.
We have hosted many weddings and private celebrations at Hurley House, especially since obtaining planning permission for our Garden Pavilion.
On weekends and during the summer months, most of our restaurant diners prefer to dine on our outdoor terrace, which is very popular as we often have live music.
We would be happy to close the terrace for special events. However, this would be subject to a non-refundable minimum surcharge of £2,500 + VAT, depending on the date of your event.
Once booked, terrace bookings cannot be cancelled for any reason, including weather conditions.
The Pavilion hire charge includes complimentary use of many facilities and furnishings, which are normally chargeable by other venues, including:
- Heated and air conditioned 430sqm pavilion – 24m x 15m x 6 at max height
- 18m x 3m kitchen facility with separate access
- 6m x 3m artist changing area (green room) with separate access
- Fully openable glass frontage (24m) with folding doors
- LED star-cloth roof lining on roof sides
- Movable 6m x 4m stage and 6m x 6m dance floor
- LED wall and stage/dancefloor lighting
- Quality sound system with Pioneer DJ equipment
- Full HD, 4m x 2m (180 inch) LED Video Wall with AV connections
- 6 x potted trees (3m & 2m tall), used for decoration or as space dividers
- Round and rectangular tables of various sizes
- Cross-back, oak chairs, rustic finish
